Washington State University General Information about Purchasing

Submitting a Contract or Requisition to Purchasing in Workday

  1. Verify that the supplier is in Workday. You can do this by using the “Find Suppliers” report in Workday or searching the supplier’s name in all of Workday
    1. If the Supplier is not in workday, please complete a Create Supplier Request
    2. Once the supplier is in Workday you are ready to complete a Contract Request or Requisition
  2. Determine if a Contract Request or Requisition is the appropriate course of action:
    1. The following should always come in as contract requests and include a contract request form:
      1. Personal Service Contracts
      2. Copiers (maintenance or leases)
      3. Software Agreements
      4. Legacy Blankets (B######)
      5. Maintenance Agreements
    2. The following should always come in as a requisition:
      1. Scientific equipment and supplies
      2. Computers and Hardware
      3. Vehicles
      4. Ag Equipment and Chemicals
      5. Furniture
    3. If you have a question about whether a specific purchase should be a contract request or a requisition email purchasing@wsu.edu
  3. Create your Contract Request or your Requisition.
    1. Make sure that you attach at least one quote for a requisition and the Contract Request Form and the agreement to a Contract Request.
    2. Please note that for requisitions the IS review and M&E tax exempt questionnaires that built directly into Workday when the appropriate spend category or requisition type is selected.

WSU policies and procedures for purchasing are published electronically. 

Refer to Chapter 70 of the WSU Business Policies and Procedures Manual.